We turn complex problems into working software
AI-powered applications, intelligent automation, and seamless data integration—built together with your team.
AI Applications & Interfaces
Custom applications we've built from the ground up—designed to solve problems that off-the-shelf software can't touch.
Voice Capture Platform
We built a system that turns spoken words into structured data in 60 seconds.
- 90% faster data entry—speak naturally, AI extracts the fields
- Works offline on job sites with spotty connectivity
- Eliminates illegible handwriting and transcription errors
Semantic File Search
We created a tool that finds files by meaning, not filename.
- Search by meaning—"that proposal from last summer" actually works
- 100% private—runs locally, nothing leaves your computer
- Auto-indexes folders in the background, always up to date
Deliverability Intelligence
We designed one dashboard for email health across all sending platforms.
- Unified metrics from Mailchimp, Klaviyo, SendGrid in one view
- Health score alerts before deliverability tanks
- Stop switching between 5 tabs to understand performance
Knowledge Capture System
We engineered a way to record what experts know before they walk out the door.
- Voice-first capture—senior staff speak, AI structures it
- Searchable knowledge base indexed by machine, material, process
- Cut new hire training time by 50%+
Proposal Generator
We automated the process of creating professional proposals in minutes.
- 4-page branded proposals from a simple form
- Product catalog with 16 types, 97 spec fields—no errors
- Sales reps close faster, less time formatting
Document Q&A
We developed a tool that answers questions from documents instantly.
- Upload PDFs once, query them forever in plain English
- Every answer cites its source—verify in one click
- Conversation memory—follow-up questions just work
Workflows & Processes
Systems we've designed to run without constant human intervention—so your team can focus on work that matters.
Multi-Tier Approval Engine
We architected automatic routing based on amount and department.
- 37 routing rules—no more "who do I send this to?"
- Escalations and reminders built in—nothing sits in limbo
- Full audit trail for compliance
Commission Calculator
We automated variable pay computation from targets and actuals.
- Tracks 19+ employees across multiple business units
- Payout curves, thresholds, and manager rollups—all automated
- No more end-of-quarter spreadsheet panic
Partner Self-Service Portal
We built a portal where external partners submit data directly.
- Branded portal with access code authentication
- Submissions validated on entry—fewer corrections
- Automatic reminders for missing reports
Opportunity Management
We created systems that keep pipelines clean automatically.
- Auto-close stale opportunities older than 2 years
- Slack notifications when deals close—celebrate wins
- Batch processing handles thousands of records overnight
Data & Integrations
Solutions we've implemented to make data flow seamlessly across systems—turning fragmented information into unified intelligence.
Semantic Data Platform
We developed a way to query any data source in plain English.
- Connect Salesforce, QuickBooks, Stripe in minutes
- AI handles messy data, duplicates, schema differences
- One question, one answer—not 5 dashboards
Lightweight CRM
We built a full-featured CRM at 1% of enterprise cost.
- Accounts, contacts, opportunities—everything you need
- AI-powered churn prediction and forecasting
- ~$500/month vs $110K/year enterprise alternatives
Revenue Analytics Dashboard
We created one view for Target vs Actual vs Forecast.
- Year-over-year and month-over-month trends at a glance
- Filter by business unit, account owner, or account
- Spot problems before the quarter closes
Cross-Platform Sync
We integrated CRM, warehouse, ticketing, and finance systems.
- Bidirectional sync—changes flow both ways
- Event-driven updates—no stale data
- Single source of truth across all tools
Privacy Detection Tools
We researched hidden tracking techniques that bypass blockers.
- Detects DNS cache tracking, fingerprinting
- Research-grade analysis for technical reports
- Evidence-based findings for compliance
Technologies We Work With
About OptimaCore
We're builders who bridge the gap between business problems and technical solutions. With deep expertise in data architecture and enterprise systems, we specialize in creating AI-powered tools that work in the real world—not just in demos.
Every project starts with understanding the actual problem, not jumping to solutions. We work alongside your team, building together rather than handing off black boxes.
Let's Build Something Together
Have a problem that needs solving? We'd love to hear about it.
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